Submissions 2016 - Rules & Regulations
Submitting to the 2016 Edinburgh International Film Festival
Download a copy of these rules and regulations here.
• The 70th EIFF will take place from 15 to 26 June in Edinburgh.
• As the longest continually running film festival in the world, EIFF is now preparing its 70th edition. Over the years, the Festival has continued to bring UK audiences ground-breaking and exciting films from around the world. EIFF seeks to represent the most innovative and adventurous developments in world cinema, bring worthy filmmakers to local and worldwide attention, and provide a forum for appreciative and informed discussion of their work.
EIFF is especially interested in films by emerging filmmakers whose work manifests stylistic boldness, strength of form, and the ambition to use the medium in a way that resists cliché.
• ALL films (excluding Short Animation Films) must be UK premieres. EIFF is particularly interested in world, international or European premieres.
• Films that have previously been publicly screened, broadcast or otherwise made publicly available (including online) in Britain will not be considered. We will accept Short animation films that have had public theatrical screenings.
• Films that are available to purchase on online are not eligible. This includes DVD/Blu-ray/VHS formats.
• Promotional films are not eligible (e.g. films promoting tourism, charitable appeals, etc.).
• All submitted films should be no more than 12 months old by June 2016.
• EIFF regards a short film as 30 minutes or under and a feature film as 30 minutes or over.
PLEASE NOTE – your fee is non-refundable. If your film does not match the criteria listed above and you still submit your film, we will not consider your film and will not refund your fee.
The final selection of all films presented at the Festival and their placement in the programme is the responsibility of the Artistic Director.
THE SUBMISSION PROCESS
DEADLINES & FEES
There are three submissions deadlines:
Earlybird - Wednesday 16 December 2015
SHORT – £20.00 / FEATURE - £75.00
Regular - Wednesday 20 January 2016
SHORT – £30.00 / FEATURE - £85.00
Late – Wednesday 10 February 2016
SHORT – £35.00 / FEATURE - £90.00
These are POSTMARK deadlines and reflect the date by which you must send your submission. However, please send your submission as soon as possible. Please make sure you submit the correct fee for your submission.
HOW TO SUBMIT
EIFF is a partner of Withoutabox. The direct link to the EIFF Withoutabox submissions page is:
Log onto the website, set up an account and submit your film to EIFF directly from the website. Your fee will be taken over the internet.
Then all you need to do is send the DVD of your film. Please clearly mark your WAB tracking number on both the DVD and the outer envelope and packaging.
EIFF Submissions Form
You can download a submissions form directly from the EIFF website:
Complete this by hand and send it along with your DVD and payment method.
Payment must be made in POUNDS STERLING only. Please note that if you pay by credit card the exchange rates are determined on the date of the transaction.
If you submit via Withoutabox you will be asked to pay by credit or debit card.
If you submit using our downloadable submissions form you can pay by credit card, debit card or cheque. ALL payments must be in pounds sterling.
The submission fee is non-refundable.
PLEASE NOTE: we DO NOT accept American Express or cash payments.
HOW TO SEND YOUR SUBMISSION
In an effort to cut down waste and in-line with our environmental policy, we ask that you do not send printed press or promotional materials to us – we will not keep anything in your package except your DVD (and submission form if applicable). Even the case will be recycled, so there is no need to create artwork for your DVD.
If you have completed your submissions application online through WAB all we need from you is a copy of your film. Please mark clearly the film’s title and tracking number on the disc as below:
Don’t forget to include your tracking number somewhere on the front of your envelope!
If you have completed the downloadable form please send the form together with the DVD of your film.
ALL submissions should be sent to:
88 Lothian Road
All international submissions must include the wording “Trade Sample” on any customs label. For customs purposes all international submissions are required to give a value of no more than £3 or US$6 to the package. Failure to do this may result in an extra charge and your film not being considered for EIFF.
ALL SUBMISSIONS TO EIFF MUST BE ON DVD. WE DO NOT ACCEPT BLU-RAY SCREENERS.
We accept DVD PAL and DVD NTSC.
You must label the disk with the film’s title and tracking number if applicable. Multiple submissions: please note we can only accept one film per DVD. We cannot accept several films on one DVD.
Our programmers will consider rough cuts and will judge the film accordingly. No film will be rejected on the basis of being incomplete. However, due to the large volume of titles we receive, we cannot guarantee that programmers will be able to watch the completed film at a later date. Please consider this before submitting the rough cut and aim to have your final cut ready and submitted by our LATE deadline.
When submitting a rough cut, please provide details of the elements of your film still to be completed.
EIFF will consider a previously submitted film only if it has been considerably re-edited or re-shot. If you are unsure, it probably means it hasn't been changed enough. Please include a cover letter with details of the changes made. If we already viewed your film as a rough cut in the preceding year, we normally will not consider it for the current year.
If your DVD does not play we will contact you and request another screener. However, in this case there is a risk that we will not receive the working copy in time to view, and discs that do play properly will get priority viewing. Please make sure that your DVD is the correct format (see above) and plays all the way through before submitting. If your disc is damaged in the post we will contact you for a replacement.
If your film contains non-English dialogue, we require that you include on-screen subtitles. If your film is mostly in English and you are intentionally leaving out subtitles for non-English dialogue, you do not need to provide on-screen subtitles.
CHANGE OF CONTACT DETAILS
Please make sure that you inform us of any changes to your contact details by e-mailing firstname.lastname@example.org.
Email is main form on communication used by the EIFF Submissions Team. It is vital that we have the correct information so that we can contact you about your submission.
The EIFF is proud to be able to support a wide variety of screening formats and always screens at the optimum possible format for each film. Should your film be accepted for our official selection, screening formats will be discussed with you by our Programme Planning Department.
RECEIPT OF SUBMISSION
After we have processed your submission a confirmation e-mail will be sent to you. Those who submit through Withoutabox can check the status of their submission through the website. Alternatively, you may also include a self-addressed, stamped postcard, which we will mail back to you once your submission has been processed. Please allow at least four weeks for your submission to be processed and confirmation to be sent.
If your submission is successful you will be informed by the end of April 2016 and our official Entry Form and Screening Guidelines will be sent to you. You should pay particular attention to the shipping and customs information that will also be sent to you at that time.
Please note EIFF DOES NOT pay screening fees. You will be required to pay for the forward carriage of your film print or video master. EIFF will pay for the inward carriage only.
If your submission is unsuccessful, we will inform you by e-mail as soon as possible, no later than early May 2016.
Submission to EIFF constitutes agreement to all rules, regulations and conditions contained in this document and your consent that your film be considered for any awards that may be given at the Festival. Submission also certifies that all film and music rights and clearances have been obtained (in accordance with UK copyright laws). By submitting, you agree not to withdraw your film from EIFF after it has been accepted by the EIFF selection board.
88 Lothian Road
Tel: (Int.+44) 131 228 4051
Fax: (Int.+44) 131 221 5501
VAT no 502 5488 61
Registered in Scotland No: 132453 (Registered Address as above)
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