EIFF Recruitment Policy – Temporary Paid Staff, Volunteers, Placements
Born alongside Edinburgh's International Festival in 1947, the Edinburgh International Film Festival is the world’s longest continually running film festival. EIFF provides a showcase for outstanding new films; a meeting place for those who are interested in making, distributing, exhibiting, watching, and discussing films; educational opportunities for those who wish to deepen their involvement with cinema; a foundation for an informed and sophisticated appreciation of cinema among a non-specialist public; and a platform for collaboration among local, UK, and international film communities.
EIFF doesn't happen by magic. We rely on the energy, enthusiasm and commitment of approximately 90 temporary paid roles, 12 placements and 131 volunteer positions each year.
EIFF Temporary Paid Staff
People applying for these roles will ideally have existing demonstrable work experience that is directly relevant to each individual role.
All staff responsible for any of the following functions are paid:
• managing a venue, budget, individual or team;
• deciding how guest and customer service is delivered;
• operating machinery or equipment without supervision;
• negotiating contracts;
• driving a Festival car.
Salaries are compliant with the National Minimum Wage rates for people aged 21+. There are no overtime payments.
Volunteers carry out specific roles across the Festival, working for up to 3 weeks. There are roles suited to all levels of experience, providing opportunities to gain new skills and experience, or to use existing skills to support EIFF and help contribute to the Festival’s success. Working hours differ from team to team – some have clear daytime shifts, others are more programme/events based – providing a range of opportunities to suit different circumstances and interests.
All volunteers have a line manager who is responsible for any relevant training, supervision and support during the role. On-site training is also given to venue and technical teams.
There is no blanket minimum age for volunteers during the Festival, however this will depend on a number of factors including whether the post-holder will be based in venues serving alcohol and/or come into contact with films that may have an over-18 certificate, and whether or not the post-holder will be supervised at all times. Unfortunately this year we don’t envisage having any roles that we feel would be suitable for people aged under 18 however we do review all our roles each year.
Placements are mentored, learning opportunities, providing valuable work experience within a specific team at the Festival. Normally lasting up to 3 months, and allowing for flexible working, they are designed to provide a clear understanding of a team’s contribution to the festival, and an engaging and valuable learning experience. Within the context of an agreed learning plan, EIFF also aims to ensure individuals gain an understanding of the wider planning and organisation that goes into delivering a major international festival and the role that other teams play.
Applicants do not need to have prior experience for the roles, however successful candidates will be looking for opportunities to develop new skills and gain experience with a view to pursuing a relevant career.
All individual placements have a mentor who will: clarify and agree on learning objectives and learning outcomes at the start of the placement; organise training and support throughout the role; and review progress throughout the placement and on completion of the role.
EIFF will provide a written reference for individuals who have successfully completed their placement.
EIFF Placements are unpaid. Most placements are full-time roles, approximately 35 hours per week; however, EIFF will always consider flexible working arrangements. Some placement positions can be organised to suit students who require a work placement as part of their University or college course.
Benefits for all Temporary Paid Staff, Volunteers and Placements
• The chance to see EIFF films and attend EIFF events.
• Access to EIFF's Delegate Centre with cafe/bar and videotheque, and a wide range of Industry Events.
• A working environment with lots of colleagues who are passionate about film.
• Including your time with EIFF on your CV.
• Staff and volunteers are listed by name in the Official EIFF Catalogue in recognition of their dedication and service.
• Invitation to the wrap party for all our staff.
Application, Selection and Induction Process
• All applications must be made through the online application process from January each year. We will NOT accept any applications by post or email. A number of positions are filled by returning staff and therefore not all roles are advertised.
• Detailed descriptions of paid and placement roles - including person specifications outlining experience, knowledge, skills, abilities and qualities required for the role - are available to download.
• All applications will be considered and a shortlist will be drawn up for suitable applicants to be interviewed. Whilst we don't advertise deadlines for applications, we will shortlist roles in order of start date so if you are applying for a longer term position please submit your application as early as possible. We receive a lot of applications each year for the full range of positions available at the Festival; if you haven't heard from us 3 weeks before the advertised start of the role you're applying for, please assume that your application has been unsuccessful at this time.
• The interview will focus largely on an individual’s motivation and aspirations; whilst our priority is to fill each position with the best person for that role, we want the role to be right for the individual as well.
• All temporary paid staff, volunteers and placements are required to attend a training and induction day prior to the Festival. Other relevant training and induction will be provided as required.
• Every effort has been made to ensure the role descriptions reflect EIFF's current needs for each position. Small details may be updated and candidates will be made aware of any changes as required.
• Proof of right to work in the UK will be sought at interview. This applies to individuals in paid, volunteer and placement roles.
• All postholders will receive written confirmation of the terms of their role, which they are required to sign and return before their role begins.
• All temporary paid staff, volunteers and placements are required to complete feedback forms after the Festival. This enables us to continually review our processes and make sure that future temporary paid staff, volunteers and placements receive the best possible experience of working with EIFF.
EIFF Equal Opportunities
EIFF is a wholly owned subsidiary of the Centre for the Moving Image, a company limited by guarantee and a registered charity. Whilst the following Equal Opportunities Policy Statement relates to employees of the Centre for the Moving Image, it will be applied to the recruitment and selection of placements and volunteers for EIFF.
CMI is an equal opportunities employer, and as such aims to treat all employees, consultants and applicants fairly.
It is our policy to provide employment equality to all, irrespective of:
• Gender, including gender reassignment
• Marital or civil partnership status
• Having or not having dependants
• Religion or belief
• Race (including colour, nationality, ethnic or national origins)
• Sexual orientation
We are opposed to all forms of unlawful and unfair discrimination. All job applicants and employees who work for us will be treated fairly and will not be unfairly discriminated against on any of the above grounds. Decisions about recruitment and selection, promotion, training or any other benefit will be made objectively and without unlawful discrimination. This policy is written in consideration of the Equality Act 2010.
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